Payroll Programs

You have finally finished your studies in economics and, anxious to start practicing the profession for which you have been so prepared, you would like to start taking your first steps in the world of work right away and learn, independently, to create a paycheck. The problem, however, is that you just have no idea which programs to use for the purpose, so you would like some more information on the subject.

If this is the case, know that you are in the right place, at the right time! In the course of this tutorial, in fact, I will take care to list a series of payroll programs, some free, others paid, that can help you manage the payroll of the company for which you manage (or will manage) the accounting and pay slips dedicated to employees in a simple way.

So, without waiting any longer, make yourself comfortable and carefully read everything I have to explain on the subject: I guarantee you that, at the end of reading this guide, you will have quite clear ideas on what to do. Having said that, there is nothing left for me to do but wish you good reading and good work!

Preliminary Information

Before we even get to the heart of this guide and show you some of the best payroll programs currently available on the Net, let me give you some more information on this topic.

As you can easily imagine, processing a paycheck is certainly not easy: in fact, it is necessary to start from gross salary (the total gross payable to the employee, based on the category of the existing employment contract and the pay days, then added to any paid holidays, bonuses, bonuses and so on), and then specify the INPS and IRPEF , the regional / municipal , the deductions from employee work and, finally, the net salary due.

In order to carry out this work, special paid software is used for the processing of payslips, slips and other forms of this type. Using such software is not always easy, and it also requires some preparation in the tax field.

Although they are rare commodities, there are some free (or almost) programs that can complete this operation in a short time. But it’s not all plain sailing: using programs of this type is not a very easy undertaking, especially because, in order to be able to process a payslip, it is essential to specify all the data relating to the company, the employees and the existing contract categories. Furthermore, free solutions do not always allow for formal correctness checks, so the error is always around the corner (together with the payment of future penalties and penalties!).

For these reasons, I advise you to carefully evaluate the use of a do-it-yourself , especially if you are not very familiar in the sector, and to let yourself be guided, if necessary, by those who have more experience in this regard or by the team of professionals. made available by the service you choose.

Although they are rare commodities, there are some free (or almost) programs that can complete this operation in a short time. But it’s not all plain sailing: using programs of this type is not a very easy undertaking, especially because, in order to be able to process a payslip, it is essential to specify all the data relating to the company, the employees and the existing contract categories. Furthermore, free solutions do not always allow for formal correctness checks, so the error is always around the corner (together with the payment of future penalties and penalties!).

For these reasons, I advise you to carefully evaluate the use of a do-it-yourself , especially if you are not very familiar in the sector, and to let yourself be guided, if necessary, by those who have more experience in this regard or by the team of professionals. made available by the service you choose.

Free Payroll Programs

Having made the necessary clarifications and recommendations above, the time has come to move on to practice and to show you, in practice, some of the free paycheck programs currently available on the Net. As already mentioned above, such solutions are not suitable. immediate use: with a little practice, however, you could get the desired result in a short time. Good luck!

Open payroll (Windows / macOS / Linux)

One of the best programs dedicated to the management of companies, employees and contractual situations, which allows you to generate pay slips in PDF format in a couple of clicks, is Page Open , an open source software available for Windows , macOS and Linux.

Software is installed on the PC you are using Java, which is essential for the correct execution of Paghe Open; if not, you can fix it by following the steps I suggested in my guide on how to install Java .

Now, connected to website , click on the Download and then on the button that best suits the operating system you are using. Subsequently, if you wish to subscribe to the Paghe Open newsletter, enter your e-mail address in the field that is proposed to you and click on the Continue ; link Continue without subscription and wait for the program installation package to be completely downloaded to your computer.

When the download is complete, start the file obtained above and, if you use Windows, start the software installation by pressing the Yes and Next . Therefore, accept the software license conditions, placing the check mark next to the appropriate item, press the Next four consecutive times and complete the program setup by clicking on the Install, Next and Finish.

If, on the other hand, you are using macOS, things get slightly complicated: before proceeding with the actual installation of the program, you must “manually” install a database manager (in this case FireBird), generate the tables necessary for its correct functioning and finally, install Java. If you don’t know how to proceed, do this.

  • Click on the Firebird XX (OSX 10.6 or higher) located on the download page dedicated to Mac and click on the Allow, to obtain the program installation package. folder Download of the Mac, right-click on the .pkg file twice in a row Open, to bypass the limitations imposed by macOS. To start the setup, press the Continue twice in succession, then Accept and Install and, when prompted, enter the administration password Mac Close and Move.
  • Download the 01.99 tables by pressing the button of the same name located on the Paghe Open for Mac download page and extract them in a folder of your choice (which you must remember, as you will need it later).
  • At this point, click on the Pay Open 01.99, located on the download page of Pay Open for Mac, in order to download the archive containing the actual program, which you must then extract in a folder of your choice.

Once the software installation has been completed (and the necessary requirements, in the case of macOS), start it from the Start ; on Mac, instead, you have to open the Terminal folder Other of the Launchpad and issue the following commands.

If all went well, the program should automatically update itself and show you its splash screen. On Mac, configure the latter as follows.

  • Click on the Dbms , located at the top.
  • Place the check mark next to the Use default values, located in the Credentials.
  • Place the check mark next to Local, located in the Connection.
  • Enter Fdb Path the path to the folder where you previously unpacked the Firebird databases in the

After this step too, click on the Login to start the program. Clearly, its operation varies according to the type of company you manage (or which you deal with commercially): the interface is quite intuitive and is divided into tabs and buttons, which allow you to quickly access the various features of the program.

In principle, you must use the Personal Data (on the left) to add the Legal Person relating to the company together with the data of the employees (Individuals), completing the proposed forms with the requested information. Subsequently, you must declare the headquarters , the data controller and the details relating to the contractual categories used.

For each employee, you must set up a new employment relationship and specify the details of the existing contract, together with the working hours and any tax laws in force at the registered office of your business. Once everything is configured, you can generate the payslips relating to employee payslips by going to the Payroll , located on the right.

Payroll GB Web (Windows)

Another excellent program dedicated to personnel management and payroll is Paghe GB Web , a software made in Italy completely dedicated to the purpose. Although the program is available upon purchase of a commercial license, it is possible to test its features, completely free of charge, by activating a temporary license lasting 15 days.

If you are interested in trying the program, connected to its main website , click on the Download located at the top, fill in the proposed form with the requested information ( Type of business , Name or company , contact person , telephone number , email and province ), put the check mark next to the item I have read the information on the processing of my personal data and click on the Download software , to receive the email containing the temporary license data, together with the link for downloading the program (which you will have to start via the e-mail message received in the meantime).

Once the download is complete, start the .exe file obtained above and click on the Yes, Next and Close to complete the extraction of the installation files and start the actual setup process.

Once you have reached the initial screen of the program, enter the license and the activation code that were sent to you via email, click on the Continue and wait for the files necessary to install the program to be downloaded to your computer (it may take a few minutes, depending on the speed of your Internet connection). If prompted, click the OK to install the Microsoft SQL client.

Also in this case, before being able to process the payslips, it is necessary to configure the parameters necessary for its correct functioning within the program: company and employee, details of existing contracts, active users and so on, making use of the buttons on the program interface.

Once you have entered the necessary information, you can quickly access the company’s tax management console by clicking on the Console.

Note : to generate payslips it is necessary to act through the GBWeb Payroll web portal, accessible by pressing the Console and then Web Console . To access it, you need to enter your customer code, username and password received via email when activating a new commercial license.

Others Payroll Programs

If the programs I mentioned have not been able to satisfy your needs, I suggest you take a look at alternative commercial solutions, widely customizable according to the use you have to make of them.

  • Zucchetti Web Payroll – is the Zucchetti payroll program official It allows you to automate the calculation of the salary based on a series of generic parameters, provides for the automatic updating of the CCNL contractual regulations and contribution tables, the integrated telematic management of obligations and much more.
  • eBridge Jobs – this is the Buffetti payroll program official It is an all-round personnel administration software, which allows, among other things, to automatically generate telematic files for communications to the competent bodies, to manage timetables, time sheets and payroll processing, to keep track of the costs of the personal (also with future projections) and much more.

Strike Paghe – it is a modular software dedicated to the complete management of personnel and related costs. Strike can be tried for free for a period of 30 days.

Payroll Programs Online

As things currently stand, there are no real online payroll programs, except for cloud services made available by employment consultancy agencies: services of this type allow, based on the information periodically released by the entrepreneur , to consult the company documentation relating to personnel (expenses, deadlines, forms and so on) and to generate, upon request, various types of documents, such as pay slips, reminders, documents for extraordinary leave, permits, dismissals and so on .

Personally, I don’t feel like recommending one service over another, as the costs and features offered by each job consultancy firm can differ significantly from each other. For this reason, I invite you to search Google for specific information on the subject (using a key such as online payroll services) and to contact the technical staff of the portal you have chosen, so as to be able to receive information on costs and services, before even subscribing. any type of subscription.

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